Foreign Gifts and Contracts Guidance

• Gifts and contracts received from a foreign source, including its subsidiaries and affiliates (i.e., money, property, or services flowing into the university). For more detailed descriptions, see EXAMPLES OF ITEMS TO REPORT, below.

• Gifts and contracts received from a foreign source, including its subsidiaries and affiliates (i.e., money, property, or services flowing into the university). For more detailed descriptions, see EXAMPLES OF ITEMS TO REPORT, below.
• Purchases UF makes from foreign countries of concern (i.e., money, property, or services flowing out of the university). For more detailed descriptions, see EXAMPLES OF ITEMS TO REPORT, below.

$250,000 or more from the same foreign source in a calendar year. To determine whether this threshold is met, UF must aggregate all gifts from and contracts with a foreign source across the UF enterprise.

Example: The threshold is met when a foreign source gives a $200,000 gift to the College of Education, a $5,000 gift to the College of Law, and executes a contract with the College of Medicine that is estimated to bring $45,500 in revenue to UF.

For most foreign sources: $50,000 or more from the same foreign source in a fiscal year.

For foreign sources that are foreign countries of concern: $50,000 or more to or from the same foreign source in a fiscal year.

To determine whether this threshold is met, UF must aggregate all gifts from and contracts with a foreign source across the UF enterprise.

Example: The threshold is met when a foreign source gives a $20,000 gift to the College of Education, a $5,000 gift to the College of Law, and executes a contract with the College of Medicine that is estimated to bring $25,500 in revenue to UF.

Semiannually by January 31st and July 31st each year

Semiannually by January 31st and July 31st each year 

None 

• Must submit copies of agreements for each transaction reported, redacted where applicable by law
• Must include an abstract for any redacted agreement
• Must include a Student Sponsorship Summary Form along with a sample sponsorship letter for any student sponsorship
• Must include a Memo explaining that there is no formal agreement associated with the gift if applicable

Gifts from a foreign source

• Donations of money or property of any kind (e.g., real estate, art, rare books, livestock, equipment, mortgages, copyrights, software, antiques, and other tangible property)
• Awards or prizes of money or property of any kind
• Pledges (a promise, an agreement, or an expressed intention to give a gift)
• Incoming scholarships
• Contributions involving a transfer of investments, equipment, royalty rights, or other assets or a conditional or unconditional promise to make such a transfer in the future
• Contributions involving the cancellation or settlement of a liability or a conditional or unconditional promise to cancel or settle it in the future 

Contracts with a foreign source

• Consulting service agreements
• Conference sponsorships
• Non-degree course registration fees
• Honorarium (if it comes to the university and not to the individual directly)
• Contractual commissions · Sales of software, equipment, books, or other items
• Material transfer agreements (i.e., contracts that govern terms and conditions for the transfer of UF’s materials to external parties with compensation)
• Sponsored program agreements including:
  • Grants or contracts related to research
  • Grants or contracts for other sponsored activity (public service, testing, training etc.)
  • Membership agreements
  • Clinical trial agreements
• Licensing agreements
• Testing agreements (e.g., for UF to perform testing for external parties on a proprietary product or device under a client-developed testing protocol or when entities use UF lab equipment to run tests)
• Memoranda of agreement, memoranda of understanding, and master service agreements, including:
  • Institutional/academic collaborations (memorialized by memoranda of agreement, project agreements, letters of intent, letter agreements, memoranda of understanding, or any similar agreement regardless of title)
  • Agreements involving instructional activities (e.g., corporate or executive education)
• Scholarship/student sponsorship agreements, including:
  • When a private company, government, or other entity enters into an agreement with the university to sponsor tuition of any level of student and the payment is made directly to UF
  • When foreign sources (such as international students or their families) pay for their own or their family member’s tuition, housing, and fees
  • Scholarships for educational purposes
• Barter agreements - Exchanging goods or services not denominated in any currency. Goods or services received should be recognized at the fair market value.
• Real estate related agreements
  • Lease agreements with third parties for space located within or on university-owned property (i.e., cellular agreements, concessionaire agreements, ground leases, office/lab space agreements, residential or retail agreements)
  • Building access agreements
  • Easements, right of way agreements, and right of entry agreements 

• University of Florida
• UF Direct Support Organizations
• Consortium for Medical Marijuana Clinical Outcomes Research

• UF Faculty Practice Plans
• UF Self-Insurance Company and Healthcare Education Insurance Company
• UF Health Shands, including
  • Shands Teaching Hospital and Clinics, Inc. (and subsidiaries and affiliates)
  • Shands Jacksonville Healthcare, Inc. (and subsidiaries and affiliates)

Gifts, donations, and pledges from foreign sources to the following entities:

• UFF
• UF Health Jax Advancement/Jax Foundation
• UF Health Office of Development in Gainesville
• Shands Southeastern Healthcare Foundation
• Children Medical Network
• Children’s Miracle Network Hospitals Jax
• Gator Boosters Inc.
• UF Alumni Association 

Material Transfer Agreements with foreign sources where compensation is provided

Licensing income, royalties, etc. from foreign sources to the following entities:

• UF Innovate
• UF Research Foundation

All Impacted Areas receiving foreign funds directly without processing the transaction through any of the core reporting offices and/or purchases that did not go through myUFMarketplace